BİM.PR.29 — Free Software License Management Procedure
| Document No | BİM.PR.29 | Version | 1.0 | First Published | 26.04.2026 |
|---|---|---|---|---|---|
| Owner Group | Software Development + User Support Group | ||||
| Approver | Mehmet ARARAT — IT Director | ||||
| Legal Basis | Applicable license agreements · KVKK Art.12 (software inventory) · ISO/IEC 27001:2022 A.5.32 / A.8.30 · BİGDES | ||||
| Related Documents | KYS.POL.01 P28 (Information/Software Exchange), P21 (AUP), KYS.POL.04, BİM.PR.11 (Supplier), BİM.PR.22 (Inventory) |
1. Purpose and Scope
Defines the licensing, distribution, usage and retrieval standards for software packages provided free of charge to Hasan Kalyoncu University students and staff for educational and research purposes.
2. Key Message
The following professional software packages are provided to HKU students and staff completely free of charge for educational and research purposes. You may also install them on your personal devices. The license is valid as long as your institutional email account is active.
3. Software List
| Software | Scope | Target Users |
|---|---|---|
| Microsoft 365 | Word, Excel, PowerPoint, Teams, OneDrive, OneNote | All |
| Autodesk Education | AutoCAD, Revit, 3ds Max, Maya, Inventor, Civil 3D, Fusion 360 | Architecture, Engineering, Design |
| SPSS Statistics | SPSS Base + AMOS | Social Sciences, Health, Economics |
| MATLAB | MATLAB + Simulink + all toolboxes | Engineering, Science |
| Visual Studio | Visual Studio Enterprise + Code | Software, Computer Engineering |
| JetBrains Education | IntelliJ IDEA, PyCharm, WebStorm, CLion, etc. | Software |
| Adobe Creative Cloud (upon request) | Photoshop, Illustrator, Premiere, etc. | Design, Communication |
| Turnitin | Academic integrity (plagiarism check) | Academic staff |
4. Access Process
- Submit a “Software License Request” form (BİM.FR.05) via
https://destek.hku.edu.tr - Specify the software you wish to use
- Active institutional email is verified automatically
- License details sent by email within 1 business day (activation link / code)
- Installation guide provided
5. License Duration
- Valid for as long as the user is an active student or staff member
- License is automatically suspended after account closure (aligned with BİM.PR.15)
6. Usage Restrictions (P28 + P21)
- Educational and research purposes only
- Commercial use prohibited (license violation — may have legal consequences)
- Sharing license activation codes is prohibited
- BIM may audit software usage logs where necessary (BİM.PR.24)
7. License Inventory
All software licenses are recorded in the inventory by BIM Software Development (BİM.PR.22). A license tracking register is maintained for annual vendor reporting.
8. Violation
KYS.POL.04 Art.55 + P28 + copyright legislation (FSEK).
9. Effective Date
26.04.2026; revised January/July.
Hasan Kalyoncu University · IT Directorate
Osmanlı Mah. Havaalanı Yolu Üzeri 8. Km 27010 Şahinbey/Gaziantep
444 6 458 · destek@hku.edu.tr · destek.hku.edu.tr · portal.hku.edu.tr
KEP: hasankalyoncu.unv@hs01.kep.tr